AI answers first
A new inquiry gets a drafted reply that invites a tour. You review it and send. After the tour, Everbook drafts the priced proposal from your menu and packages.
For wedding venues
Wedding venue software built around the event.
One record from first inquiry to final invoice. Sales, planning, the BEO, and every vendor on the floor read the same event.
What breaks
The handoffs are the problem.
Venue teams are not short on software. They are short on continuity. A guest-count change starts in an email. It reaches the proposal. Someone copies it into the BEO. It never reaches staffing. Everbook keeps that work on one event, so your team stops reconciling tabs.
Built for venue teams
From the first conversation to the wedding day.
A BEO the whole floor reads
When a proposal books, the BEO is created for you. Overview, timeline, guests and tabletop, seating, and the vendor roster. Change the count once and every section that depends on it updates.
Record the meeting, apply the changes
Record a client meeting. Everbook writes the notes and lists every change the client asked for. Apply each one to the proposal with one click.
One shared event record
Every vendor on the floor sees their own section of the event, and nothing you have not shared. Timeline, guests and tabletop, seating, and the roster stay in agreement.
How it works
From inquiry to final payment.
- 01
An inquiry arrives
Your inquiry form feeds your pipeline. Everbook drafts the reply. You review it and send.
- 02
They book a tour
Clients pick a time on your booking page. It lands on your calendar with the lead attached.
- 03
You send a priced proposal
Everbook drafts it from your Menu & Packages. You adjust it and send. Clients view and accept it online.
- 04
They sign and pay
Contracts, signatures, and deposits are built in. No second tool.
- 05
The event builds itself
A booked proposal becomes an event record with its own Spaces & Setup section. Change a detail once. Everything that uses it updates.
- 06
You get paid
Invoices and payments stay on the same record, through the final balance.
What changes
Less reconstruction. More control.
Everbook is not another task list. It is the operating system for wedding professionals, organized around the event you sell and deliver. Ask Oracle, the built-in analyst, where leads stall or which events need attention. It answers from your data, with numbers.
- Inquiries get an answer in minutes, not days
- One source of truth for every active event
- No retyping when counts, timing, or services change
Common questions
What venue teams ask us.
Can Everbook replace a venue CRM and a separate BEO tool?
Yes. That is the design. Inquiry, tour, proposal, contract, and BEO are one chain, not four tools.
Is Everbook only for venues with in-house catering?
No. Catering is a module you turn on. A raw-space venue configures Space alone and never sees a menu builder.
Can we bring what we already have?
Yes. Export from your current tools, spreadsheets included. We map the data and load it. Before you commit, we show you exactly what did not come across. Migration is included.
From the Journal
field notesHow to price wedding venue servicesfield notesWedding venue contract template: every clause in plain languagefield notesWedding venue proposal template: the nine sections that win the bookingfield notesHow to get more wedding venue bookingsbuyer guideBest wedding venue management softwarebuyer guideBest CRM for wedding venuesalternativesBest Tripleseat alternatives for wedding venuesworkflowHow to manage wedding venue inquiriesworkflowWedding venue sales process: inquiry to tour to contractfield notesWhat is a BEO? A guide for wedding venues
Onboarding operators now
See how Everbook fits your operation.
Bring the workflow you use today. We will show you what belongs in one connected record and what should stay in the specialist tools you already trust.