A category that is yours
Activations is a trade you can sign up as, with its own module and a catalog priced per activation. Not "other".
For wedding experience and activation companies
Activation software for the trade nobody has a category for.
Photo booths, mobile bars, live painters, and whatever you invented since. Catalogued as experiences. Placed on the same timeline as everyone else.
What breaks
Filed under "other".
You are the vendor every system forgets. There is no dropdown for what you do. You get filed as "other" and managed by hand. The venue finds out what space you need when the van arrives.
Built for activation teams
From the first conversation to the wedding day.
Setup and strike on the timeline
Your space, your power, and your windows sit on the shared run of show, where the venue and the planner see them.
Venue approval on the record
Venue approval received is a required field, visible to the venue. Some activations are refused on arrival. This is the record that yours was not.
One shared event record
Your space, your power, and your setup and strike windows on the same run of show as everyone else. Nothing about menus or place settings.
How it works
From inquiry to final payment.
- 01
An inquiry arrives
Your inquiry form feeds your pipeline. Everbook drafts the reply. You review it and send.
- 02
They book a consultation
Clients pick a time on your booking page. It lands on your calendar with the lead attached.
- 03
You send a priced proposal
Everbook drafts it from your Experiences & Add-ons. You adjust it and send. Clients view and accept it online.
- 04
They sign and pay
Contracts, signatures, and deposits are built in. No second tool.
- 05
The event builds itself
A booked proposal becomes an event record with its own Activation section. Change a detail once. Everything that uses it updates.
- 06
You get paid
Invoices and payments stay on the same record, through the final balance.
What changes
Less reconstruction. More control.
Everbook is not another task list. It is the operating system for wedding professionals, organized around the event you sell and deliver. Ask Oracle, the built-in analyst, where leads stall or which events need attention. It answers from your data, with numbers.
- A trade the software recognises
- Space and power agreed before load-in
- Bespoke work with real numbers behind it
Common questions
What activation teams ask us.
Our activation is unusual. Will it fit?
Probably. The catalog, the event order, and the timeline are the same spine every trade runs on. The parts you do not need stay off. If it does not fit, tell us and we will say so plainly.
Do you handle permits and welfare requirements?
Special requirements covers permits, insurance, and welfare needs, and the venue can see it. A dedicated approvals log is on the roadmap.
Can we bring what we already have?
Yes. Export from your current tools, spreadsheets included. We map the data and load it. Before you commit, we show you exactly what did not come across. Migration is included.
Onboarding operators now
See how Everbook fits your operation.
Bring the workflow you use today. We will show you what belongs in one connected record and what should stay in the specialist tools you already trust.