Every trade that runs a wedding, including the operators who do three of them at once. First inquiry to final send-off, with AI handling the busywork behind the scenes.
You have 34 key actions and 7 active events this week.
Illustrative dashboard preview. Not actual venue data.
From the BEO through to the final invoice, Everbook tracks every change, flags what is drifting, and tells your team the one move worth making before event day.
Guest count rose after the proposal was approved and the BEO still says nine servers. Fix the staffing or sign off on it before event day.
Illustrative record. Not actual venue data.
Every module shares the same record so nothing gets retyped, nothing gets missed, and nothing lives in a spreadsheet.
Every inquiry, proposal, contract, and BEO in one place, connected end to end. No more rebuilding the same event three times across three different tools.
Responds to inquiries, drafts proposals, flags execution risks, and surfaces the one action worth taking next. Speed of automation, judgment of your best salesperson.
Your clients get one live link: contract status, payment schedule, and planning progress, all tied to the same event record your team works from.
Every line delivered on the night and never billed, with the reason it went out the door: comped, waived, or simply missed. Caught while you can still invoice it.
Deposits, schedules, and balances collected against the event record, then reconciled line by line against the processor so a payment that never landed cannot hide as one that did.
Illustrative record. Not actual venue data.
Winning the work is only half the job. The moment the contract is signed, the CRM goes quiet. The confirmation email lands. The event itself has not been touched.
That's when the spreadsheets, group texts, and sticky notes take over.
Illustrative event. Not actual venue data.
Winning the work is only half the job. The moment the contract is signed, the CRM goes quiet. The confirmation email lands. The event itself has not been touched.
That's when the spreadsheets, group texts, and sticky notes take over.
The BEO gets drafted. The florist needs stem availability. The planner needs vendor arrivals. The DJ needs the timeline. Photo needs the family shot list. Catering needs the final head count.
In every other system, each vendor works from a different tab, and half the wedding lives in a group text.
Everbook holds one BEO. Every vendor owns their section. Change the guest count once and the entire wedding updates, without exposing anything the planner has not approved.
Every timeline shift, every hand-off between vendors, every last-minute adjustment happens live. This is where operators earn their reputation and where the wrong tool costs the most.
Everbook lives where the day lives. On the phone. In your hand. Working from the same shared record as every vendor on the event.
Every vendor opens the same run of show on their phone and sees only their part of it. Move the ceremony by fifteen minutes and six teams have the new time. Nobody works from yesterday's printout.
The guests leave and the second job starts. Work out what actually went out the door against what was sold. Chase the last payment. Deliver the last piece to the client.
Every other tool has moved on. Everbook stays.
Everbook lists what was delivered and never invoiced, with the reason each line went out, and reconciles every payment against the processor. You send one more invoice while the client still expects it.
Every trade gets its own section of the same live wedding, with fields written for that trade, not another generic CRM tab.
The timeline every vendor works from. Modules turn on only for the services you actually provide, from raw space to full service.
Component-level cost built up against the actual head count, with prep sheets generated directly from the BEO.
A build list per event, priced up from a recipe of stems and hardgoods, so what you quoted and what you buy are the same document.
Every vendor writes their part of the same wedding. Reliability, approvals, and the run of show stay under one roof.
Shot list, family formals, and the coverage window on the same timeline the venue and planner work from.
Music plan, do-not-play list, and MC notes move with the timeline the venue, catering and photo teams are working from.
Forty fields written for bar service: package, timing, corkage, brands, signatures, stations, and bar movement.
Set times, lineup, load-in and sound check on the run of show, so a moved ceremony reaches the stage.
Delivery window, who sets up, who breaks down, pickup, and the damage terms, on the event rather than in an email.
Servings reconciled against the live count, allergens catering can see, and a delivery window the venue agreed to.
A ready-by time everything is worked backwards from, both locations, and the artists assigned to each chair.
Load-in ahead of the floor, rigging and ceiling, power as the venue confirmed it, and who calls cues.
First pickup and final departure on the same timeline as the send-off, with drivers and staging on the record.
The two dates that govern a print run: proof approved, and the date the seating chart stops moving.
Ceremony time, rehearsal, readings, and marriage licence received, which is required because it voids the day.
Setup and strike, operating hours, space and power, and the venue approval that says you will not be turned away.
Most tools go quiet after the signature. Everbook stays through load-out, close-out, and the Tuesday morning P&L.
All data is encrypted end-to-end. Nothing moves in the clear.
Vendor data is isolated by workspace. Your operation is never co-mingled with another vendor.
We never share customer data between vendors without explicit consent. Your data is yours.
Everbook brings together ten years of venue operations, the engineering to connect a fragmented industry, and the product discipline to make that complexity feel simple.
Ten years in event operations, most recently Venue Manager at Barr Mansion in Austin, overseeing operations, vendor coordination, and day-of execution across a high-volume calendar. Before that, event production across venue, festival, and hospitality operations.
Zach brings the operator's perspective to Everbook's direction, grounding the company in the realities of the people and businesses it serves.
Haroon leads engineering and systems architecture, building the platform that runs an operator's actual day. His work spans the multi-party BEO, the visibility matrix that governs what every vendor can see, and the AI layer that surfaces what matters next.
His focus is making the complex coordination behind every event reliable, secure, and invisible to the people doing the work.
Sajid leads product, turning operator pain into an interface that feels natural from first inquiry through close-out. He shapes Everbook around each professional's real workflow while keeping every participant connected to the same event.
His focus is making Everbook feel native to every role without losing the shared source of truth that brings the whole event together.
Monthly pricing with every team seat included. Upgrade as your confirmed event calendar grows.
$35/month
Up to 15 confirmed events per year
A focused workspace for boutique operators and select calendars.
Start with Boutique$49/month
Up to 50 confirmed events per year
More room for growing teams and a full event season.
Start with Pro$149/month
Unlimited confirmed events
Built for high-volume operators who need no event ceiling.
Start with AnchorCustom
Multi-market operations
White-label options and service-level agreements for larger groups.
Contact usBoutique, Pro, and Anchor are self-serve. National plans begin with a conversation.
Ready to move? Create your account and set yourself up in about fifteen minutes. Rather talk it through first? Tell us how your team works below and we'll get you on a 20-minute call. If Everbook is a fit, we handle setup and migration, typically getting you live in two to four weeks.
Plans start at $35 per month.